Where and How Long to Keep Workers Compensation Records?

It depends on the state. The type of injury can also impact how long you must retain these workers comp claim records. Medical-only/first-aid injuries generally can be closed/records archived sooner than indemnity cases — sometimes indemnity cases take years before the case closes/settles. Please keep in mind, even after a work comp case is closed, it can be reopened.

Work Comp injuries are monitored/tracked by 2 organizations: 1. OSHA (Fed Goverment) and 2. a state’s workers’ comp division.

OSHA mandates that regular reporting of claims on a document, OSHA 301 Incident Report, summarized by the OSHA 300 log. These records must be retained for at least 5 years.

Companies must retain medical records for workers exposed to toxic elements or blood-borne pathogens for at least 30 years after the employee’s termination.